Proposed Policy for Review

Refer:

• ORS 192.374 Nondisclosure of concealed handgun license records or information 
• MCSO Agency Policy 1200.00 Communication with the Media 

Definitions: 

• None

Policy: 

1.  Oregon’s nondisclosure law for Concealed Handgun License (CHL) records requires        the Sheriff’s Office to withhold information identifying CHL applicants and holders, unless specific statutory exceptions apply.
2. To ensure compliance with ORS 192.374 all Multnomah County Sheriff’s Office members will adhere to the following procedure.

Procedure: 

1.   Authorized Disclosures: 

   1. 1.  Records or information that identify a person as a current or former holder of, or applicant for, a concealed handgun license, may only be disclosed under the following circumstances: 

      1.1.1. When records or information are requested by another public body for criminal justice purposes.

      1.1.2. When a court orders the release of the records or information.

      1.1.3. When the CHL holder or applicant provides written consent. 

      1.1.4. When a victim of a qualifying crime or a protected person requests confirmation of CHL status. 

      1.1.5. When a qualified media request meets statutory requirements related to firearm convictions. 

      1.1.6. When legal counsel determines a compelling public interest exists and the disclosure is limited to the name, age and county of residence of the holder or applicant.

       

2. Requests for CHL records or information:

   2.1. All requests from the media or public body for CHL records or information shall be referred to MCSO Public Records portal, GovQA, or the Public Information Officer (PIO).

   2.2. Staff shall verify eligibility under ORS 192.374 prior to releasing any information.

   2.3. Documentation shall be maintained for all disclosure decisions. 

   2.4. Unauthorized disclosure of CHL information may result in disciplinary action. 

    

3. Responsibilities: 

   3.1. CHL Unit Manager: Review and process requests for CHL information.

   3.2. CHL Unit Staff: Maintain secure handling of CHL records. 

   3.3. All MCSO Members: Route CHL records or information requests accordingly, as outlined in Section 2.1. 

History:

• Originating Policy/Procedure: 
• Next Review Date: 

• Review By: 

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